Every property you look after, in one secure place.
SiteManager keeps the rooms, equipment, manuals, photos, service providers and visit history for every site you install, maintain or run. Your team finds what they need in seconds, in the office or standing in the plant room.
Everything about a site, where your team can find it
Stop hunting through emails, spreadsheets and phone photos. Each customer's properties are organised room by room, with the equipment, paperwork and history all in one place.
Properties, rooms and equipment
Group sites by customer, then record every room and every piece of kit: make, model, serial number, install date and warranty.
QR labels
Print a label for a boiler, panel or room. Anyone on your team scans it with their phone and lands straight on the right record.
Diary and planned visits
Services, certificates, warranties and contract renewals in one calendar, with repeat visits and reminders so nothing slips.
Checklists
Build your own service checklists. Engineers tick through them on site, add notes and photos, and the visit is logged against the property.
Service providers
Keep your subcontractors on file and send them jobs by private link. They reply and upload photos without needing an account.
Client logins and requests
Invite homeowners, estate managers and housekeepers. They see their own property and raise requests with photos and urgency. They never see your prices.
Contracts and profit
Record what each site is charged and what it costs you, and see your margin per contract, per site and per customer.
Works on the phone, even offline
Install it on any phone. No signal in the basement? Take photos anyway and they upload when you're back in range.
Your brand, your address
Your logo and colours on every screen, and your own web address such as yourcompany.sitemanager.info for your team and clients.
Floor plans with pins
Upload a floor plan and drop a pin where each piece of equipment lives. New engineers know exactly where the alarm panel or stopcock is before they arrive.
- Several floors per property
- Colour-coded pins linked to equipment
- Manuals, photos and certificates on every item
One diary for every site
See every visit, certificate renewal, warranty end and contract date across all your customers. Filter by customer or property, and let SiteManager remind you before things fall due.
Built for the engineer on site
Scan a QR label, open the record, tick through the checklist and take photos. It all works from a phone, and keeps working when the signal drops.
- Scan a label to jump to the right equipment
- Photos queue offline and upload later
- Visits are logged with who did what, and when
Know which contracts make money
Record what you charge and what your subcontractors cost. SiteManager shows the profit and margin on each contract and flags the ones below your target. Only your admins can see it.
Run your own sites or a property portfolio? SiteManager works for you too
A business with many sites, or a landlord with a portfolio of lets, has the same headache as the companies that service them: every property has its own equipment, certificates, contractors and paperwork. Sign up as your own business, add each site as a property, and keep the lot in one place.
- Shops and retail chains
- Offices
- Care homes
- Hotel groups
- Restaurants and pubs
- Schools and nurseries
- Landlords and rental portfolios
- Holiday lets
Every site in one view
Rooms, equipment, manuals, photos and warranties for each site. The map and health scores show which sites need attention first.
Group sites your way
Organise sites by region, brand, division or landlord rather than by customer, then filter the diary, map and reports by group.
All your contractors in one place
Send jobs to your heating, fire, electrical and cleaning contractors by private link. They reply, add photos and upload their invoice without needing an account.
Never miss a check
Gas safety, electrical (EICR), fire alarm and lift inspections, certificates, warranties and contract renewals for every site in one diary, with reminders before they fall due.
Site managers and tenants sign in too
Give a site manager or tenant their own login. They see their property, report problems with photos and urgency, and you see every request in one list.
Know what each site costs
Record every service contract and what your contractors charge, and see the running cost of each site and each group.
Same SiteManager, your words
When you sign up, choose "A business managing our own sites". SiteManager then talks about groups of sites instead of customers. Everything else, including two-step sign-in and EU hosting, works the same.
Secure by design
Your customers and staff trust you with alarm codes, access details and the keys to their buildings. SiteManager was built from day one to keep that information safe.
Two-step sign-in for everyone
Every user, including your clients, signs in with a password and a code from an authenticator app.
Encrypted vault
Alarm codes, Wi-Fi passwords and key safe numbers are encrypted separately, and need a fresh sign-in check to reveal.
Hosted in the EU
Your data is stored in Ireland and the service runs in Belgium. It never leaves the EU.
Your data kept apart
Each company's records are walled off at the database level, so no one outside your company can see them.
Full audit log
See who viewed, changed or exported what, and when.
GDPR tools built in
Export everything you hold, or remove a customer's personal data in a few clicks when they ask.
Up and running in an afternoon
Set up your company
Add your logo and colours, choose your web address and invite your team.
Add your sites
Enter your customers or groups and their properties, then rooms, equipment, manuals and photos as you visit.
Label and go
Stick QR labels on the kit, plan your visits, and invite clients when you're ready.
Alerts from devices in the home
We're adding live alerts and events from connected sensors and smart home systems, starting with the Apollo R PRO-1 multisensor, so you know about a problem before your client calls.
Simple pricing
One monthly price for your whole company, with all the core features included. Add-ons such as device monitoring are priced separately.
Try it free
- 1 customer and up to 5 properties
- 500 MB of photos and documents
- All core features, no card needed
- Move to the full plan and keep everything you've added
After 30 days a trial becomes view-only, and it's deleted 30 days later unless you move to the full plan.
Start free trialUp to 99 sites
- All core features
- Your logo, colours and web address
- Client logins and service provider links
- EU hosting and two-step sign-in
Add-ons such as device monitoring are priced separately.
100 sites or more
For larger portfolios and multi-site businesses, we'll put together a price that fits how many sites you look after.
Talk to usSee SiteManager for your business
Tell us a little about your company and we'll show you around, set up a trial account and help you load your first sites.
Or email info@sitemanager.info